Procurement, Core and Service Finance Privacy Notice
The purposes for which we use your personal data
The information we collect about you will be used for the purpose(s) of service delivery including:
- making payments to individuals and service providers
- collecting direct debits to settle invoices issued to individuals for services provided by, or on behalf of, Cyngor Sir Ceredigion County Council
- processing payments made to the Council to ensure correct allocation within our systems
- payroll
- claims handling
- procurement
- financial assessments
- awarding grants
- maintaining our own accounts and records
- employee car loan applications
The lawful basis for the processing of your information is as detailed in paragraphs 1 b) and 1 c) of Article 6 of the UK General Data Protection Regulation (UKGDPR), as detailed below:
- public task - “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller”
- contract - "processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract"
What if you do not provide personal data
If you do not give us the information we need when we ask for it we may not be able to deliver the service.
What type of information do we use?
We may collect the following types of personal data about you to deliver this service, depending on your circumstances:
- Name
- Address
- Date of birth
- Gender
- Unique reference number
- Telephone number
- Email address
- Bank/payment details
- Your family composition
- Your social circumstances
- Your financial circumstances
- Employment and education details
- Images/photographs
- Vehicle registration number
- Information about your health
- Criminal convictions and offences, etc.
- Signature
- Your financial circumstances
- Employment and education details
- Training details
- Membership of professional organisations
- Accreditations
- References
- Images/photographs
Do we use information received from other sources?
To provide this service, we collect information directly from you but also receive information from the following sources:
- Other Council service areas
- Credit referencing agencies
- HM Courts and Tribunals Service
- Banks and building societies
- Central Government and other Local Authorities
- Insurance Brokers and Insurance Companies
- Professional advisers including legal firms, solicitors and barristers
- Referees
- Web-based information sources, for example, Sell2Wales, Companies House
Transferring your information abroad
Your information may be transferred overseas via publication in the Official Journal of the European Union (OJEU).
We do this in order to satisfy EU Procurement Regulations in respect of Notices of Contract Award. This only applies to data relating to successful applicants/suppliers in relation to contract opportunities advertised in the OJEU.
Who your information may be shared with (internally and externally)
We may share your information with the following recipients depending on your circumstances:
- Other Council service areas
- Credit referencing agencies
- HMCTS (HM Courts and Tribunals Service)
- Banks and building societies
- Central Government, Welsh Government and other Local Authorities
- Insurance Brokers and Insurance Companies
- Professional advisers including legal firms, solicitors and barristers
- Referees
- Web-based information sources, for example, Sell2Wales, Companies House
There are also other specific situations where we may be required to disclose information about you, such as:
- Where the Council is required to provide the information by law
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned